Brief Posting De******ion
Manage a group of purchase categories through a team of buyers to ensure that the material is delivered to the end users at right time, quality and price; following established policies and procedures and meeting legal and statutory requirements.
Detailed De******ion
• Plan and manage daily operations to make optimum use of available resources to achieve prioritized goals
• Guides end users in finalizing the scope of work, specifications, bill of quantities and special terms and conditions
• Conduct a high level scrutiny of the MRs received and assign to buyers based on the nature of item and workload
• Review Material Requisitions (MR) for completeness, correctness and clarity and liaise with the end user for amendments or additional information if required.
• Keep abreast with latest market information on the new products, processes and suppliers and maintain up-to-date reference database
• Implement best tendering method, appropriate for the material/service, to achieve QF objectives.
• Recommend suppliers for the different items based on past experience and their reliability and the requirements of the end-user.
• Recommend the most appropriate purchase methods for the critical high value purchases.
• Prepares submissions to Tender Committee and liaises with them during tendering process
• Coordinate with suppliers for the purchasing of items/services and ensure the QF’s requirements are communicated clearly and the material is delivered when requested
• Conducts first level of negotiation with the supplier for terms and price.
• Prepares clear and accurate Purchase Orders and obtains approvals prior to release.
• Coordinate with the Warehousing Department regarding to the purchased items to ensure the correct item and amount are delivered on time and as requested.
• Establish commercial evaluation criteria and conduct commercial evaluations
• Assist in the evaluation of supplier performance against the set KPIs and make recommendations for corrective actions.
• Follow up with suppliers on the delivery of items/services and provide recommendations when issues arise.
• Liaises with the Supplier and Finance Department to resolve any issues pertaining to delivery, payment etc.
• Maintain strategic relationships with suppliers for the current and future needs of QF and ensuring to keep up to date with market trends.
• Participates in vendor performance evaluation.
• Ensures that the purchasing process is carried out in accordance with the approved policies and procedures.
• Provides on the job training to National Trainees and new staff and guides and supports them in carrying out the tasks assigned to them
• Carries out routine correspondence with the supplier.
• Appraises the end-users on a regular basis on the progress of their requests.
• Train and develop national staff to meet Qatarization targets.
• Establish annual procurement plan in coordination with centers/directorates and establish procurement strategy
• Identify & achieve savings in line with annual procurement targets
Job Details
Date Posted:2012-02-16Job Location:Doha, QatarJob role:Support ServicesCompany industry:Community/Social Services/and Nonprofit
Preferred Candidate
Career level:Mid CareerDegree:Bachelor's degree/higher diploma
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